Institute (ESBE) Regulations

 

REGULATIONS OF THE INSTITUTE FOR ECONOMICS AND SOCIAL SCIENCES

A summary for students

 

(Certain departments may have different regulations, particularly concerning the total number of required credits and the duration of the degree period.)

 

GENERAL REGULATIONS FOR GRADUATE DEGREES

 

 PREPARATORY COURSES

-Duration: Two semesters at the most

-Conditions to be fulfilled before beginning the graduate program

=  the candidate should have no ''F'' grade in any course

= at the end of this period the overall grade average should be at  

    least 3.00

-The grades attained in preparatory courses do not contribute to the overall grade average of the graduate degree.

 

GRADES

Grade                         Equivalent                  Grade                              Equivalent

A                     4.0                                    D                                       1.0

A-                    3.7                                    D-                                     0.7

B+                  3.3                                    F                                       0

B                     3.0                                    I                                        Incomplete

B-                    2.7                                    S                                        Satisfactory

C+                   2.3                                    U                                       Unsatisfactory 

C                     2.0                                    P                                       In progress

C-                    1.7                                     T                                       Transfer

D+                  1.3

 

2.   MASTER’S DEGREE

 

CONDITIONS OF ACHIEVEMENT

a) To be deemed successful in a course, the student must attain a semester grade of at least ''C'' in that course. A student who is unsuccessful in a course must repeat that course.

b) A student is considered successful after one semester when the grade average for that semester is at least 2. 50. If the grade average for one semester falls below 2.50 the student is ''on probation''. A student who is on probation for two consecutive semesters is not permitted to continue.

c) Required conditions for completing a program successfully: within the requisite maximum duration of the program,

- all the required courses of the program must be taken

- the overall grade average must be at least 3.00

- the thesis must be approved

d) Repeating courses: If a student who has completed all the required courses has an overall grade average of less than 3.00, he/she is permitted, without exceeding the determined duration of the program, to repeat courses for which the grade is C, C+ or B-.

DURATION OF STUDY

a) For required courses: four semesters at the most (not including preparatory courses).

b) Thesis: If a student’s thesis is found unsatisfactory twice in succession, or three times in all, he/she is not permitted to continue.

c) The thesis defense takes place within a month following the date of submission of the thesis to the jury members.

d) Duration of Master’s Degree: all Master's courses and the thesis must be

completed within a total of four semesters. A student who has successfully completed the required credit courses and the seminar(s) but has not been able to finish and defend the thesis may, upon the proposal of the Department and the approval of the Institute Board, be granted an extension period of two semesters. (Maximum period: 6 semesters)   

 

 

3. Ph.D.

 

CONDITIONS OF ACHIEVEMENT

a ) To be deemed successful in a course, the student must attain a semester grade  of at least “B” in that course. A student who is unsuccessful in a course must repeat that course

b ) A student is considered successful after one semester when the grade average for that semester is at least 3.00. If the grade average for one semester falls below  3.00 the student is “on probation''. A student who is on probation for two consecutive semesters is not permitted to continue.

c) Required conditions for completing a program successfully: within the requisite maximum duration of the program,

-     all the required courses of the program must be taken 

-     the overall grade average must be at least 3 00.

the student must be successful in both the Qualifying exam and

      Thesis   Proposal exam.

-     the thesis must be approved

 

DURATION OF STUDY

a) For required courses: Four semesters at the most. A student who does not successfully complete the course load, including seminars, within four semesters or cannot attain the required grade average is not permitted to continue.

b) Qualification: to be eligible for Ph.D. qualification exam, a student must score at least 50 points in the Foreign Language Exam given by the Inter University Board (ÜDS). Foreign students are required to take an exam in Turkish or in a language other than their native language. The rules and regulations for the language exam for foreign students are laid down by the Graduate Institute.

The student must pass the preliminary exams within the first four semesters.  The Qualification exam consists of written and oral stages. A student must be successful in the written exam before taking the oral exam. A student failing the first qualification exam may take it for a second and last time in the following semester. 

-    Maximum period: A student must take the qualification exam before the end of the fourth semester at the latest.

c ) Thesis:

Thesis Supervision Committee: Upon the Department’s proposal

and the approval of the Institute Board, a Thesis Supervision Committee is set up for a student who has passed the qualifying exam.

Defense of Thesis Proposal: A student who has passed the

qualifying exam defends his/her thesis proposal orally before the Thesis Supervision Committee. The defense of the thesis proposal, which will cover the objective, method, and work-plan of the research or study, must take place within six months after the date of the qualifying exam.

-     Extension: A student who fails this defense, is allowed to repeat

his/her defense once within three months, or, in case of a change of the advisor and the subject of thesis, within six months. If the student fails again, he/she is not permitted to continue.

Thesis work: If a student’s thesis proposal is accepted, the Thesis

Supervision Committee meets twice a year, between January-June and July-December, to evaluate the thesis. The student submits, at least a month prior to the date of the committee meeting, a written

report to the committee, providing a summary of the work completed up to that time and a plan of the work to be done in the following period. These reports are evaluated as “satisfactory” or “unsatisfactory”, as appropriate. A student whose work is found unsatisfactory twice in succession, or three times in all, is not permitted to continue.                       

Thesis defense: A student who is successful in the Thesis Proposal

Defense is required to defend the thesis after at least a semester following the date of the Thesis Proposal Defense. In order to be eligible to defend the thesis, the candidate must have (either of his/her own, or as a joint author) at least one article, in a relevant field, published or accepted for publication in a refereed a journal. The journal must be listed, as of the submission date of  the article, in the index of journals kept by the Provost.    

The Thesis Defense takes place within a month, at the latest, of the submission of the thesis to the committee members.                 

Duration of Ph.D. program: The Ph.D. program must be completed in

eight   semesters. A student who has successfully completed the credit courses and  passed the qualifying exam, and whose thesis proposal has been accepted but who has not been able to finish and defend the thesis may, upon the proposal of the Department and the approval of the Institute Board, be granted an extension period of four semesters. (Total period: 12 semesters)

 

 

4. LEAVE OF ABSENCE (FOR ONE OR TWO SEMESTERS)

a) Duration:        Students enrolled in a graduate program may be permitted leave

    of absence for a total of four semesters, not exceeding two  semesters at

    a time.

b) Application: - An application for leave should be submitted in writing to

                the Department Chair explaining the reasons for the request.

The written request should state the applicable clause of the

       graduate regulations according to which the leave is being requested.

            -     Any relevant documents should be attached.

c) Date of application: Except for unavoidable cases (such as a lengthy

illness), a leave request must be made within the add-and-drop period. Requests for unavoidable reasons must be supported by documentary evidence. Requests for health reasons must be supported by a medical report approved by Bilkent University Health Center.

d) Scholarships: Regardless of the date of application for leave, students

requesting leave for personal reasons will not receive scholarships for the whole of the period for which permission is granted. The case of students to whom payment of a stipend has already been made will be evaluated by the Institute Board. Depending on the decision of the Board, a student may be required to return any such payment.

 

 

Attention: The summary information provided above is unofficial. For particulars and up-to-date information, please refer to the official, full text of the regulations through the website of the institute:

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